• BS DISC PD0008(1999) : 1999 AMD 14134

    Superseded A superseded Standard is one, which is fully replaced by another Standard, which is a new edition of the same Standard.

    CODE OF PRACTICE FOR LEGAL ADMISSIBILITY AND EVIDENTIAL WEIGHT OF INFORMATION STORED ELECTRONICALLY

    Available format(s): 

    Superseded date:  23-12-2003

    Language(s): 

    Published date:  23-11-2012

    Publisher:  British Standards Institution

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    Table of Contents - (Show below) - (Hide below)

    Foreword
    Current Status
    Development history
    Purpose
    Change
    Introduction
    OVERVIEW
    Management framework
    Introduction to Edition 2
    SECTION 1 GENERAL
    1.1 Scope
    1.2 Applicability
    1.3 The users
    1.4 Objectives
    1.5 Compliance
    1.6 References
    1.7 Definitions of key terms
    1.8 Documentation
    SECTION 2 INFORMATION MANAGEMENT POLICY
    2.1 General
    2.2 Information Management Policy Document
    SECTION 3 DUTY OF CARE
    3.1 General
    3.2 Information security management
    3.3 Business continuity planning
    3.4 Consultations
    SECTION 4 PROCEDURES AND PROCESSES
    4.1 General
    4.2 Procedures Manual
    4.3 Document capture
    4.4 Data capture
    4.5 Indexing
    4.6 Authenticated output procedures
    4.7 Authentication of copies of data files
    4.8 File transmission
    4.9 Information retention
    4.10 Information destruction
    4.11 Backup and system recovery
    4.12 System maintenance
    4.13 Security and protection
    4.14 Use of contracted services
    4.15 Workflow
    4.16 Self-modifying files
    4.17 Date and time stamps
    4.18 Voice, audio and video data
    4.19 Version control
    4.20 Maintenance of documentation
    SECTION 5 ENABLING TECHNOLOGIES
    5.1 General
    5.2 System Description Manual
    5.3 Storage media and sub-system considerations
    5.4 Access levels
    5.5 System integrity checks
    5.6 Compound documents
    5.7 Image processing
    5.8 Compression techniques
    5.9 Form overlays and form removal
    5.10 Environmental considerations
    5.11 Data file migration
    5.12 Information deletion and/or expungement
    SECTION 6 AUDIT TRAILS
    6.1 General
    6.2 System
    6.3 Stored information
    Annex A Acknowledgements (informative)
    Annex B Definitions (informative)
    Annex C Document scanning procedures (normative)
        C.1 General
        C.2 Preparation of paper documents
        C.3 Document batching
        C.4 Photocopying
        C.5 Scanning processes
        C.6 Quality control
        C.7 Rescanning
        C.8 Image processing
    Annex D Image processing (informative)
        D.1 General
        D.2 Document skew
        D.3 Speckle, noise and background marks
        D.4 Black border removal
        D.5 Forms removal
    Annex E Scanning specific types of document (informative)
        E.1 General
        E.2 Text, typed and printed
        E.3 Line drawings/art
        E.4 Handwritten material
        E.5 Plans and drawings
        E.6 Maps
        E.7 Half-tone material
        E.8 Continuous-tone images
        E.9 Mixed mode documents
              E.9.1 Documents with note sheets attached
              E.9.2 Microform documents
    Annex F Optical character recognition (informative)
    Annex G National section (informative)
        G.1 Applicable national law
        G.2 Applicable national publications
        G.3 Consultation
    Annex H References
    Annex I Statements of compliance (informative)
        I.1 General
        I.2 End user organizations
        I.3 System integrators and developers
        I.4 System auditors
    Annex J Changes from edition 1 (informative)
        J.1 General
        J.2 Information Management Policy
        J.3 Duty of Care
        J.4 Procedure and processes
        J.5 Enabling technologies
        J.6 Audit trails
    Index

    Abstract - (Show below) - (Hide below)

    Covers the implementation and operation of information management systems for electronic storage of information, where legal admissibility, authenticity and evidential weight are important. Intended to be used with any information management system, using any kind of electronic storage medium, including WORM and rewritable technologies. Does not describe processes for evaluation of the authenticity of information before importation into the system, but may be used for demonstration that the output is a true record of what was imported.

    General Product Information - (Show below) - (Hide below)

    Committee BDD/4
    Development Note Supersedes BS DISC PD0008(1996). (08/1999) Supersedes BS 7768(1994) (12/2001) Also available as part of KIT 38 (06/2003)
    Document Type Standard
    Publisher British Standards Institution
    Status Superseded
    Superseded By
    Supersedes

    Standards Referenced By This Book - (Show below) - (Hide below)

    UNI EN 9300-003 : 2013 AEROSPACE SERIES - LOTAR - LONG TERM ARCHIVING AND RETRIEVAL OF DIGITAL TECHNICAL PRODUCT DOCUMENTATION SUCH AS 3D, CAD AND PDM DATA - PART 003: FUNDAMENTALS AND CONCEPTS
    BS DISC PD0009(1999) : 1999 COMPLIANCE WORKBOOK FOR USE WITH PD 0008:1999 - CODE OF PRACTICE FOR LEGAL ADMISSIBILITY AND EVIDENTIAL WEIGHT OF INFORMATION STORED ELECTRONICALLY
    BIP 0012-8 : 2002 DATA PROTECTION - GUIDE TO MANAGING MANUAL DATA
    BS EN 9300-003 : 2012 AEROSPACE SERIES - LOTAR - LONG TERM ARCHIVING AND RETRIEVAL OF DIGITAL TECHNICAL PRODUCT DOCUMENTATION SUCH AS 3D, CAD AND PDM DATA - PART 003: FUNDAMENTALS AND CONCEPTS
    BS DISC PD0016(2001) : 2001 DOCUMENT SCANNING - GUIDE TO SCANNING BUSINESS DOCUMENTS
    I.S. EN 9300-003:2012 AEROSPACE SERIES - LOTAR - LONG TERM ARCHIVING AND RETRIEVAL OF DIGITAL TECHNICAL PRODUCT DOCUMENTATION SUCH AS 3D, CAD AND PDM DATA - PART 003: FUNDAMENTALS AND CONCEPTS
    BS DISC PD0018(2001) : 2001 INFORMATION MANAGEMENT SYSTEMS - BUILDING SYSTEMS FIT FOR AUDIT
    03/103268 DC : DRAFT APR 2003 BS 7858 - SECURITY SCREENING OF INDIVIDUALS EMPLOYED IN A SECURITY ENVIRONMENT - CODE OF PRACTICE
    BS 7858(2004) : 2004 SECURITY SCREENING OF INDIVIDUALS EMPLOYED IN A SECURITY ENVIRONMENT - CODE OF PRACTICE
    UNE-EN 9300-003:2013 Aerospace series - LOTAR - Long term archiving and retrieval of digital technical product documentation such as 3D, CAD and PDM data - Part 003: Fundamentals and concepts
    BS 7858:2004 SECURITY SCREENING OF INDIVIDUALS EMPLOYED IN A SECURITY ENVIRONMENT - CODE OF PRACTICE
    EN 9300-003 : 2012 AEROSPACE SERIES - LOTAR - LONG TERM ARCHIVING AND RETRIEVAL OF DIGITAL TECHNICAL PRODUCT DOCUMENTATION SUCH AS 3D, CAD AND PDM DATA - PART 003: FUNDAMENTALS AND CONCEPTS

    Standards Referencing This Book - (Show below) - (Hide below)

    BS 4778-1(1987) : 1987 QUALITY VOCABULARY - INTERNATIONAL TERMS
    BS PD3000(1998) : 1998 INFORMATION SECURITY MANAGEMENT: AN INTRODUCTION
    BS PD3003(2002) : 2002 ARE YOU READY FOR A BS 7799-2 AUDIT?
    BS PD3002(2002) : 2002 GUIDE TO BS 7799 RISK ASSESSMENT
    BS 7799(1995) : AMD 9911 CODE OF PRACTICE FOR INFORMATION SECURITY MANAGEMENT
    BS EN 30011-1 : 1993 GUIDELINES FOR AUDITING QUALITY SYSTEMS - AUDITING
    BS DISC PD0016(2001) : 2001 DOCUMENT SCANNING - GUIDE TO SCANNING BUSINESS DOCUMENTS
    BS PD3001(2002) : 2002 PREPARING FOR BS 7799-2 CERTIFICATION
    BS PD3004(2002) : 2002 GUIDE TO THE IMPLEMENTATION AND AUDITING OF BS 7799 CONTROLS
    BS 4783-5:1991 STORAGE, TRANSPORTATION AND MAINTENANCE OF MEDIA FOR USE IN DATA PROCESSING AND INFORMATION STORAGE - RECOMMENDATIONS FOR 12.7mm MAGNETIC TAPE CARTRIDGES FOR DATA INTERCHANGE, RECORDING AT 1491 DATA BYTES PER MILLIMETRE ON 18 TRACKS
    BS 4783-7:1993 STORAGE, TRANSPORTATION AND MAINTENANCE OF MEDIA FOR USE IN DATA PROCESSING AND INFORMATION STORAGE - RECOMMENDATIONS FOR OPTICAL DATA DISKS (CD-ROM)
    BS 4783-1:1988 STORAGE, TRANSPORTATION AND MAINTENANCE OF MAGNETIC MEDIA FOR USE IN DATA PROCESSING AND INFORMATION STORAGE - PART 1: RECOMMENDATIONS FOR DISK PACKS, STORAGE MODULES AND DISK CARTRIDGES
    BS 4783-2:1988 RECOMMENDATIONS FOR STORAGE, TRANSPORTATION AND MAINTENANCE OF MAGNETIC MEDIA FOR USE IN DATA PROCESSING AND INFORMATION STORAGE - RECOMMENDATIONS FOR MAGNETIC TAPE ON OPEN SPOOLS
    BS EN 30011-2 : 1993 GUIDELINES FOR AUDITING QUALITY SYSTEMS - QUALIFICATION CRITERIA FOR QUALITY SYSTEMS AUDITORS
    BS EN 30011-3 : 1993 GUIDELINES FOR AUDITING QUALITY SYSTEMS - MANAGEMENT OF AUDIT PROGRAMMES
    BS ISO 12653-2:2000 (published 2002-08) Electronic imaging. Test target for the black-and-white scanning of office documents Method of use
    BS 4783-6:1993 STORAGE, TRANSPORTATION AND MAINTENANCE OF MEDIA FOR USE IN DATA PROCESSING AND INFORMATION STORAGE - RECOMMENDATIONS FOR OPTICAL DISK CARTRIDGES (ODC)
    BS 7083(1996) : 1996 GUIDE TO THE ACCOMMODATION AND OPERATING ENVIRONMENT FOR INFORMATION TECHNOLOGY (IT) EQUIPMENT
    BS 7229(1989) : LATEST GUIDE TO QUALITY SYSTEMS AUDITING
    BS DISC PD0005(2003) : 2003 MANAGEMENT GUIDE TO IT SERVICE MANAGEMENT
    BS DISC PD0023(2001) : 2001 TEST TARGET FOR ASSESSING OUTPUT QUALITY OF BLACK-AND-WHITE DOCUMENT SCANNERS IN ACCORDANCE WITH BS ISO 12653
    BS 4783-8(1994) : 1994 STORAGE, TRANSPORTATION AND MAINTENANCE OF MEDIA FOR USE IN DATA PROCESSING AND INFORMATION STORAGE - RECOMMENDATIONS FOR 4mm AND 8mm HELICAL SCAN TAPE CARTRIDGES
    BS EN ISO 9000:2015 Quality management systems. Fundamentals and vocabulary
    BS 4783-4:1988 STORAGE, TRANSPORTATION AND MAINTENANCE OF MAGNETIC MEDIA FOR USE IN DATA PROCESSING AND INFORMATION STORAGE - RECOMMENDATIONS FOR MAGNETIC TAPE CARTRIDGES AND CASSETTES
    BS 4783-3:1988 RECOMMENDATIONS FOR STORAGE, TRANSPORTATION AND MAINTENANCE OF MAGNETIC MEDIA FOR FUSE IN DATA PROCESSING AND INFORMATION STORAGE - RECOMMENDATIONS FOR FLEXIBLE DISK CARTRIDGES
    BS 4778-2(1991) : 1991 QUALITY VOCABULARY - PART 2: QUALITY CONCEPTS AND RELATED DEFINITIONS
    PD 0010:1997 THE PRINCIPLES OF GOOD PRACTICE FOR INFORMATION MANAGEMENT
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