AS 5090-2003

1 - AS 5090-2003 WORK PROCESS ANALYSIS FOR RECORDKEEPING
4 - PREFACE
5 - CONTENTS
6 - FOREWORD
7 - 1 INTRODUCTION
7 - 2 SCOPE
7 - 3 APPLICATION
8 - 4 DEFINITIONS
8 - 4.1 Actors
8 - 4.2 Sequence
8 - 4.3 Task
8 - 4.4 Transaction
8 - 4.5 Workflow
8 - 4.6 Work process
8 - 5 REFERENCED AND RELATED DOCUMENTS
8 - 5.1 Referenced Standards
8 - 5.2 Related documents
9 - 6 RESPONSIBILITIES AND ROLES
9 - 6.1 General
9 - 6.2 Ownership
9 - 6.3 Recordkeeping
9 - 7 WORK PROCESS ANALYSIS
9 - 7.1 Types of analysis
9 - 7.2 Functional analysis
10 - 7.3 Sequential analysis
10 - 8 APPLICATION OF WORK PROCESS ANALYSIS
11 - 9 UNDERTAKING WORK PROCESS ANALYSIS
11 - 9.1 Scope and nature
11 - 9.1.1 General
11 - 9.1.2 What is the task on which the analysis is focused?
12 - 9.1.3 Analysis of the context
13 - 9.2 Functional analysis
13 - 9.2.1 General
13 - 9.2.2 Steps
14 - 9.2.3 Outcomes
14 - 9.3 Sequential analysis
14 - 9.3.1 Principal elements
14 - 9.3.2 Identifying the sequence of actions
15 - 9.3.3 Identification and analysis of the variations to the process
16 - 9.3.4 Establishing the rules base for the identified constituent actions
17 - 9.3.5 Identification of the linkages to other systems
18 - 9.4 Validation of the analysis of the work process with the participants
18 - 9.4.1 General
19 - 9.4.2 Questions to be asked
19 - 9.4.3 Outcomes
20 - APPENDIX A - EXAMPLE OF FUNCTIONAL DECOMPOSITION
20 - A1 SCOPE
20 - A2 ACTIVITIES IN PERSONNEL MANAGEMENT
20 - A3 RECRUITMENT
20 - A3.1 General
21 - A3.2 Decomposition of recruitment activities
21 - A3.3 Records classification and control
21 - A3.4 Functional representation
22 - APPENDIX B - EXAMPLE OF SEQUENTIAL ANALYSIS
22 - B1 SCOPE
22 - B2 SEQUENTIAL ANALYSIS OF LEAVE APPLICATION
22 - B2.1 Sequence of actions
22 - B2.2 Recording and verification
23 - APPENDIX C - EXAMPLE OF RULES BASE ANALYSIS

Provides guidance on undertaking work process analysis for recordkeeping purposes.

This Standard has been developed for use by any organization that wishes to analyse its work processes as the starting point for a variety of recordkeeping purposes. It will be useful to organizations regardless of size, sector, or industry. The Standard arose from the need for guidance on what has been identified as a foundation activity in recordkeeping. The intention is to eliminate the confusion about the recordkeeping analysis of work processes as distinct from the profusion of practices and products referred to as ‘workflow’.

First published as AS 5090-2003.