ISO 16175-2:2011
Withdrawn
A Withdrawn Standard is one, which is removed from sale, and its unique number can no longer be used. The Standard can be withdrawn and not replaced, or it can be withdrawn and replaced by a Standard with a different number.
View Superseded by
Information and documentation Principles and functional requirements for records in electronic office environments Part 2: Guidelines and functional requirements for digital records management systems
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16-07-2021
English
15-04-2011
ISO 16175-2:2011 is applicable to products that are often termed "electronic records management systems" or "enterprise content management systems". ISO 16175-2:2011 uses the term digital records management systems for those software applications whose primary function is records management. It does not seek to set requirements for records still in use and held within business systems. Digital objects created by email, word processing, spreadsheet and imaging applications (such as text documents, and still or moving images), where they are identified to be of business value, are managed within digital records management systems which meet the functional requirements established in ISO 16175-2:2011.
Records managed by a digital records management system can be stored on a variety of different media formats, and can be managed in hybrid record aggregations that include both digital and non-digital elements.
ISO 16175-2:2011 does not attempt to include requirements that are not specific to, or necessary for, records management, for example, general system management and design requirements. Nor does it include requirements common to all software applications, such as performance, scalability and usability. Given the target audience of ISO 16175-2:2011, it also assumes a level of knowledge about developing design specifications, procurement and evaluation processes, and therefore these issues are not covered in ISO 16175-2:2011. Nonetheless, the importance of non-records management functional requirements for records management systems is recognized through their inclusion is given in the high-level model for structure and overview of functional requirements.
ISO 16175-2:2011 does not give specifications for the long-term preservation of digital records; this issue needs to be addressed separately within a dedicated framework for digital preservation or "digital archiving" at the strategic level. These digital preservation considerations transcend the life of systems and are system independent; they need to be assessed in a specific migration and conversion plan at the tactical level. However, recognition of the need to maintain records for as long as they are required is addressed in ISO 16175-2:2011, and potential format obsolescence issues need to be considered when applying the functional requirements.
ISO 16175-2:2011 articulates a set of functional requirements for digital records management systems. These requirements apply to records irrespective of the media in which they were created and/or stored. The requirements are intended to:
- define the processes and requirements for identifying and managing records in digital records management systems;
- define the records management functionality to be included in a design specification when building, upgrading or purchasing digital records management systems software;
- inform records management functional requirements in the selection of commercially available digital records management systems; and
- review the records management functionality of, or assess the compliance of, an existing digital records management system.
DevelopmentNote |
Supersedes ISO/DIS 16175-2. (04/2011)
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DocumentType |
Standard
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Pages |
61
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ProductNote |
THIS STANDARD ALSO RFERS TO ISO/TR 15489-1.
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PublisherName |
International Organization for Standardization
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Status |
Withdrawn
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SupersededBy |
Standards | Relationship |
SA/SNZ TR ISO 16175.2:2012 | Identical |
NEN ISO 16175-2 : 2011 | Identical |
UNI ISO 16175-2 : 2014 | Identical |
UNE-ISO 16175-2:2012 | Identical |
16/30330940 DC : 0 | BS 10010 - INFORMATION CLASSIFICATION, MARKING AND HANDLING (ICMH) - SPECIFICATION |
INCITS/ISO/IEC 27040 : 2017 | INFORMATION TECHNOLOGY - SECURITY TECHNIQUES - STORAGE SECURITY |
DIN EN ISO/IEC 27040:2016-04 (Draft) | INFORMATION TECHNOLOGY - SECURITY TECHNIQUES - STORAGE SECURITY (ISO/IEC 27040:2015) |
14/30249803 DC : 0 | BS ISO/IEC 27040 - INFORMATION TECHNOLOGY - SECURITY TECHNIQUES - STORAGE SECURITY |
14/30298663 DC : 0 | BS ISO 30302 - INFORMATION AND DOCUMENTATION - MANAGEMENT SYSTEMS FOR RECORDS - GUIDELINES FOR IMPLEMENTATION |
17/30331337 DC : 0 | BS ISO 19475-1 - DOCUMENT MANAGEMENT APPLICATIONS - MINIMUM REQUIREMENTS FOR THE STORAGE OF DOCUMENTS - PART 1: CAPTURE |
17/30354853 DC : 0 | BS ISO 19475-3 - DOCUMENT MANAGEMENT APPLICATIONS - MINIMUM REQUIREMENTS FOR THE STORAGE OF DOCUMENTS - PART 3: DISPOSAL |
UNE-ISO 30302:2015 | Information and documentation. Management systems for records. Guidelines for implementation |
BS ISO 30302:2015 | Information and documentation. Management systems for records. Guidelines for implementation |
ISO 30302:2015 | Information and documentation Management systems for records Guidelines for implementation |
BS ISO/IEC 27040 : 2015 | INFORMATION TECHNOLOGY - SECURITY TECHNIQUES - STORAGE SECURITY |
BS EN ISO/IEC 27040:2016 | Information technology. Security techniques. Storage security |
ISO/IEC 27040:2015 | Information technology — Security techniques — Storage security |
EN ISO/IEC 27040:2016 | Information technology - Security techniques - Storage security (ISO/IEC 27040:2015) |
ISO/IEC TS 20013:2015 | Information technology for learning, education and training A reference framework of e-Portfolio information |
I.S. EN ISO/IEC 27040:2016 | INFORMATION TECHNOLOGY - SECURITY TECHNIQUES - STORAGE SECURITY (ISO/IEC 27040:2015) |
ISO 2788:1986 | Documentation — Guidelines for the establishment and development of monolingual thesauri |
ISO 16175-3:2010 | Information and documentation Principles and functional requirements for records in electronic office environments Part 3: Guidelines and functional requirements for records in business systems |
ISO 23081-1:2017 | Information and documentation — Records management processes — Metadata for records — Part 1: Principles |
ISO/TR 15801:2017 | Document management — Electronically stored information — Recommendations for trustworthiness and reliability |
ISO 5964:1985 | Documentation Guidelines for the establishment and development of multilingual thesauri |
ISO 16175-1:2010 | Information and documentation Principles and functional requirements for records in electronic office environments Part 1: Overview and statement of principles |
ISO 15489-1:2016 | Information and documentation Records management Part 1: Concepts and principles |
ISO 23081-2:2009 | Information and documentation Managing metadata for records Part 2: Conceptual and implementation issues |
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